Privacy Policy

Effective Date: September 1, 2026

Ledger & Aspen Financial Services ("Ledger & Aspen," "we," "our," or "us") respects the privacy of our clients and website visitors. We understand that bookkeeping services often involve sensitive business and financial information, and we take the confidentiality and security of that information seriously.

This privacy Policy explains the types of information we may collect, how we use and protect that information, when information may be shared, and the choices available to you.

Information We May Collect

Depending on how you interact with Ledger & Aspen Financial Services, we may collect information

Name, business name, email address, phone number, and other contact information
Information submitted through website contact forms, consultation requests, or client communications
Business and bookkeeping records provided in connection with our services
Band and credit card statements
Invoices, receipts, bills, and expense records
Accounts payable and accounts receivable information
Financial reports and transaction information
Information voluntarily provided through our client portal, email, meetings, or other approved communication methods
Basic website usage and technical information that may be collected automatically through our website provider, cookies, or similar technologies.

We only request information reasonably necessary to communicate with you, provide requested services, operate our business, or meet applicable legal and recordkeeping requirements.

How We Use Your Information

Information collected or provided to Ledger & Aspen may be used to:

Provide bookkeeping and related financial services
Maintain and organize client financial records
Communicate with clients and prospective clients
Respond to questions and consultation requests
Prepare financial reports and bookkeeping records
Perform services authorized by the client
Manage billing, client relationships, and business operations
Maintain and improve our website and services
Protect our business, clients, systems, and records from unauthorized access, fraud, or misuse
Comply with applicable legal, regulatory, or professional obligations

We do not sell or rent client personal or financial information.

Confidentiality of Client Information

Ledger & Aspen treats information received in connection with client services as confidential.

Client financial records and other confidential information will not be intentionally disclosed to third parties except when:

The client has authorized disclosure;
Disclosure is reasonably necessary to provide an authorized service;
A trusted service provider is used to support our business or provide services to the clients;
Disclosure is required by law, court order, subpoena, or other valid legal process; or
Disclosure is reasonably necessary to protect the rights, property, security, or safety of Ledger & Aspen, our clients, or others.

Where appropriate, we seek to use service providers and technology platforms that maintain reasonable pribacy and security safeguards.

Client Accounts and Third-Party Services

Clients may authorize Ledger & Aspen to access third-party bookkeeping, accounting, banking, payment, document-storage, or business platforms for the purpose of providing services.

Whenever possible, clients should provide access through secure accountant, bookkeeper, delegated-user, or similar access features rather than sharing personal passwords.

Third-party services operate under their own privacy policies, security practices, and terms of service. Ledger & Aspen is not responsible for the independent privacy or security practices of third-party providers.

Data Security

We use reasonable administrative, technical, and organizational safeguards designed to protect information within our control from unauthorized acess, loss, misuse, alterationl, or disclosure.

Depending on the service and information involved, these safeguards may include secure client portals, password-protected accounts, access controls, reputable software providers, and other reasonable security practices.

However, no website, electronic communication, cloud platform, or method of electronic storage can be guaranteed to be completely secure. Accordingly, Ledger & Aspen cannot guarantee absolute security of information transmitted or stored electronically.

Clients are also responsible for maintaining the security of their own devices, passwords, accounts and login credentials.

Sensitive Information and Email

Because standard email and text messaging may not provide the same protections as a secure client portal, clients should avoid sending highly sensitive financial information, passwords, account credentials, Social Security numbers, or similar information through unsecured communication methods unless specifically instructed to do so through an appropriate secure method.

Ledger & Aspen may provide or recommend secure methods for exchanging sensitive documents and information.

Data Retention

We may retain client and business information for as long as reasonably necessary to:

Provide services;
Maintain appropriate business and bookkeeping records;
Resolve disputes or questions;
Enforce agreements;
Meet legal, regulatory, tax insurance, or recordkeeping requirements; and
Protect legitimate business interests.

When information is no longer reasonably necessary, we may securely delete, destroy, or anonymize it in accordance with our business practices and applicable law.

Website Cookies and Analytics

Our website provider and integrated services may use cookies or similar technologies to operate the website, understand website traffic, remember preferences, improve functionality, or provide analytics.

Visitors may be able to manage cookies through their browser settings or through cookie controls provided on the website.

Third-Party Links

Our website may contain links to third-party websites, applications, client portals, scheduling platforms, or other services.

Ledger & Aspen is not responsible for the content, privacy practices, or security practices of third-party websites or services. Visitors should review the privacy policies of those providers before submitting information.

Your Privacy Choices

Depending on applicable law and the circumstances, you may contact us to request that we:

Update or correct certain personal information;
Provide information about personal information we maintain;
Delete certain information when we are not legally or contractually required to retain it; or
Address questions or concerns regarding how your information is handled..

Some requests may be limited by legal, contractual, security, or legitimate business recordkeeping requirements.

Data Breaches and Security Incidents

If Ledger & Aspen becomes aware of a security incident involving protected information, we will evaluate the incident and take reasonable steps consistent with applicable law, which may include securing affected systems, investigating the incident, and providing legally required notifications.

Children's Privacy

Ledger & Aspen Financial Services provides business bookkeeping services and does not knowingly collect personal information from children through the website.

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our services, technology, business practices, or applicable requirements.

Any updated version may be posted on this website with a revised effective date. Continued use of the website after an updated policy is posted constitutes acknowledgement of the revised policy to the extent permitted by applicable law.

Contact Us

If you have questions about this Privacy Policy or how information is handled, please contact:

Ledger & Aspen Financial Services

Email: ledgerandaspen@gmail.com